Proposed Bylaws Change
The following change to the club bylaws has been approved by the board of directors and is posted to be voted on by the membership at the October 31st meeting:
HAZLETON ROTARY CLUB
ANNUAL DUES, TERMINATION FOR NONPAYMENT AND REINSTATEMENT
OF MEMBERSHIP
The Board of Directors of the Hazleton Rotary Club adopts the following standard Operating Procedures to address Article XI and Article XII of the Constitution of the Rotary Club of Hazleton and Article VI of the By-Laws of the Rotary Club of Hazleton, Pennsylvania regarding the administration of the payment of dues, termination of membership for non-payment of dues, and reinstatement of membership following termination upon payment of dues and petition for reinstatement.
1. The By-Laws of the Rotary Club of Hazleton, Article VI, Section2 authorizes the Board of Directors to establish the annual membership dues, which is due and payable semi-annually.
2. The Constitution of the Rotary Club of Hazleton, Article XI states that "every member shall pay.... annual dues as prescribed in the By-Laws...
3. Article XII of the Constitution, Section3, provides for termination of non-payment of dues as follows:
“Section3 Termination- Non-payment of Dues.
(a) Process. Any member failing to pay dues within thirty (30) days after the prescribed time shall be notified in writing by the Treasurer to the member’s last known address. If the dues are not paid on or before ten (10) days of the date of notification, membership may terminate, subject to the discretion of the Board.
(b) Reinstatement. The Board may reinstate the former member to membership upon the former member's petition and payment of all indebtedness to this Club. However no former member may be reinstated to active membership in the former member's classification if the former member's classifications in conflict with Article VIII, Section2."
BE IT RESOLVED, by approval of the Board, the following procedures and guidelines are adopted pursuant to the authority under the Club's Constitution and By-Laws:
l. The annual membership dues shall be established by the Board of Directors at the June Board Meeting preceding the July 1 - June30 fiscal year.
2. The Club Treasurer will prepare and mail invoices to all members in good standing identified on the Club Roster semi-annually on August 1st and February 1st
3. The semi-annual dues invoices are due and payable to the Hazleton Rotary Club 30 days after invoices are mailed, September 1st and March 1st respectively.
4. The Club Treasurer will send an email reminder that dues are past due to any member who shall fail to remit his or her semi-annual dues by September 1st, or March 1st respectively.
5. Any member who shall fail to remit his or her semi-annual dues within thirty (30) days after the reminder (October 1st and April 1st) , shall be notified by email and in writing by the Club Treasurer at the member's last known address that if payment is not made on (10) or before ten days of notification, that that member's membership shall automatically terminate.
6. Any member whose membership has terminated upon petition and payment of all indebtedness to the Club, “may" be reinstated as a member by the Board.